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What’s What Law Student Handbook

Administrative Rules and Policies

Tuition and Fees

Current Costs

Costs for each academic year are determined by the Board of Trustees. Lewis & Clark reserves the right to change tuition and/or fees at any time. To review this academic year’s schedule of charges, please visit Law School Costs.

Information regarding billing and payment standards is available on the Student and Departmental Account Services website at www.lclark.edu/go/student/accounts.

In addition to tuition, there are charges for the Loan Repayment Assistance Program (LRAP), parking and health insurance, unless the health insurance is waived.  Individual sections or courses may have associated fees as well. Check to see if a section has a fee by viewing the section using WebAdvisor

Health Insurance

Lewis & Clark requires that all degree seeking and visiting Law students have medical insurance coverage comparable to that offered through the school’s comprehensive Student Health Insurance Plan. Students are afforded one opportunity in each academic year to waive the school’s coverage by the 15th day of the fall semester. The premium for the school’s insurance is charged in two installments, one for Fall Semester and one for Spring Semester. (summer coverage is voluntary.) If students do not submit an annual health insurance waiver, they will be automatically enrolled in coverage through the Student Health Insurance Plan.

More information about the Aetna Student Health Insurance Coverage and fees is available online or through the Student Health Service Insurance Information page.

Parking

Parking permits are not required on the Fir Acres Campus between Fall and Spring semesters. Parking permits are required for parking in the law school and the south campus parking lots throughout the spring and fall semesters and during the summer weeks between semesters, Monday through Friday, 7am to 7pm. Parking permits must be displayed in the vehicle as called for in the Parking Regulations section on the web  http://www.lclark.edu/offices/transportation_and_parking/regulations/

Lewis & Clark has established parking regulations to manage parking and traffic on the campus. Semester parking permits can be purchased only at the Law School Business Office (located on the upper level of the Legal Research Center).

  • Commuter: $165.00 per semester
  • Carpool: $82.50 per semester
  • Daily permit: $4.00 per day
  • Daily permit (after 4pm): $2.00 per day

Daily parking permits may be purchased at the Campus Safety Office or the Law School Business Office.  Additionally, daily parking permits may be purchased from vending machines in the upper Griswold, lower Griswold, South Campus and Law School parking lots. For additional information regarding parking regulations.

Tuition Policies and Procedures

Settling Your Student Account

There are several ways to approach settling your student account balances. Full payments of your costs can be made in person, through the mail, over the phone and online. You many also choose to utilize financial aid including private loans, or establish a monthly payment plan through Tuition Management Systems (TMS), or any combination of these methods.  Please visit the Student and Departmental Account Services website for detailed information regarding settling your student account balances. http://www.lclark.edu/offices/account_services/settling_your_account/

Student Accounts and Billing

Student and Departmental Account Services produce statements itemizing the activity on student accounts.  These statements are delivered electronically.  Lewis & Clark does not mail paper statements.  Electronic billing (E-Bill) is the official means of distributing student account statements.

 For information regarding how E-bill functions, when statements are produced, the semester due date, and how to read your statement of account, please visit: go.lclark.edu/student/account/statements. 

Late Registration and Payment

If a student’s initial class registration occurs after the semester due date, that student’s registration is considered to be a late registration. In such cases, as the semester due date has already passed, Lewis & Clark reserves the right to require the student to settle their anticipated semester charges prior to class registration. Student and Departmental Account Services can work with the student to determine what the anticipated semester charges will be in order to ensure payment precedes registration.

Non-Payment of Charges

Students with outstanding account balances will not be allowed to register or attend courses for future semesters. Existing registration for future terms may be cancelled as a result of an outstanding account balance. Lewis & Clark also reserves the right to withhold transcripts, grade reports, bar certifications and diplomas. Full payment of the balance due is required to facilitate the release of these documents and to clear a student for class registration. Class registration, or re-registration, will be on a space available basis. Additionally, past due balances not covered by fully processed financial aid, are subject to late fees.

Lewis & Clark reserves the right to assess late fees to all past due student accounts. Late fees are assessed as follows: Balances of $999.00 and below are subject to a per semester $10 late fee. Balances of $1,000.00 and above are subject to a per semester $100 late fee.

Spring Term Review

Late spring semester  Student and Departmental Account Services will identify students with outstanding balances. Students with outstanding balances will be notified that registration for future semesters will not be processed until the account balance is settled.

Student Account “Hold”

Students with any outstanding balance will have a “hold” placed on their account. Please review the section Non-Payment of Charges for a discussion on outstanding balances and resulting hold consequences. Students can check WebAdvisor for any active holds: http://law.lclark.edu/offices/registrar/online_student_services/.

Dishonored Payments

A $15 fee will be placed on the student account for any payment returned to Lewis & Clark, or its payment processing partner Tuition Management Systems (TMS), by the bank. This fee may not be reversed.

Lewis & Clark’s bank automatically re-deposits all returned checks once, without notice. TMS’s bank does not re-deposit.

Notificaiton is sent to the student of the dishonored payment. The student must make restitution, and remit payment of the returned payment fee, within ten (10) days following this notification.

Lewis & Clark reserves the right to refuse a personal check for payment in certain circumstances.

Division Change Account Adjustment

Students who change from Day Division to Evening Division after the semester has begun may be entitled to an adjustment of their charges. In the fall semester, if the change is made on or before the third Friday of the term, tuition and fees will be adjusted to reflect the evening division rates. *In the spring semester, if the change is made on or before January 31, tuition and fees will be adjusted to reflect the evening division rates. The actual dates for the division change deadline are published on the Academic Calendar, maintained by the Registrar’s Office. For students receiving financial assistance, a change of division may result in an adjustment in eligibility.

*In the event the spring semester deadline of January 31 falls on a weekend, the official deadline will be the Friday preceding the weekend.

Refund of Credit Balances

Student account refunds will be processed after the first day of classes in each term and only when a credit actually exists on a student account. If the credit is the result of a reduction in a student’s charges, the refund will be issued after all necessary adjustments are complete. If the credit is the result of financial aid, the refund will be issued only after the disbursement of funds is posted to the student’s account. Estimated financial aid does not qualify for a refund.

Refunds resulting from an overpayment of financial aid are to be used to cover education-related expenses such as off-campus living expenses, transportation and/or books and supplies.

Credit balances will be refunded either via electronic payment or via paper check. If the refund is a paper check payable to the student, the check will be mailed immediately to the student’s preferred mailing address on file with the school. Refunds delivered via electronic payment will be deposited into the bank account designated by the student.

If all of a student’s expenses are covered by a formal billing arrangement between Lewis & Clark and the student’s employer, a government agency or other sponsor, credit balances will be refunded to the third-party sponsor. Any exceptions to this standard will be at the discretion of the sponsor. In all other cases, credit balances on a student’s account will be refunded in the name of the student.

Policy of Charge Adjustment: (Withdrawals and Dismissals) 
Withdrawals Charge Policies

Total withdrawal from all classes is effective as of the date the student initiates the official withdrawal process with the Office of the Law Registrar.

The following information is applicable in the fall and spring semesters. Details of the summer policy of charge adjustment will be updated in the near future.

For students who process a total enrollment withdrawal, the tuition charge for the semester will be pro-rated on a per-day basis, based on the academic calendar, up to the 60% point of the period of instruction. After the 60% point, there will be no adjustment to tuition charges.

For LL.M students who process a total enrollment withdrawal: The LL.M fee will be pro-rated on a per-day basis, based on the academic calendar, up to the 60% point of the period of instruction. After the 60% point, there will be no adjustment to LL.M fee charges.

On or before the 15th day of instruction, if a student processes a total enrollment withdrawal, the fee for the school’s student health insurance plan and the Loan Repayment Assistance Program (LRAP) Assessment will be reversed in full. If a student withdraws after the 15th day, the fee for the school’s student health insurance plan and the LRAP Assessment will not be adjusted.

Please note: If claims have already been processed through the student health insurance plan before the student’s withdrawal, the insurance fee will not be reversed.

Special Fee Assessment for Dropped Classes:

If a student drops or withdraws from a course that has an associated fee, the course fee is handled in the following way: If the student drops the course before the late add/drop period begins (as defined on the academic calendar), then the course fee is reversed in full. If the student withdraws from the course on or after the start of the late add/drop period as defined on the academic calendar, then the course fee is not adjusted.

Information as to the effect of a withdrawal on financial aid can be found in the Financial Aid Policy: Withdrawal Refund/Repayment Policies section on this page. Once the adjustments to a student’s charges and financial aid are complete, overpayment refunds will be processed. Please refer to the previous page for Refund of Credit Balances and details of Lewis & Clark’s refund policy.

The following types of withdrawal have special rules:

A. First year students ”“ fall semester: First year students who find it necessary to withdraw after June 15th will forfeit the total of acceptance deposits paid. However, first year students, who withdraw before or on the first day of the fall semester, will have 100% of their tuition, fees and health insurance charges reversed. After the first day of the fall semester, first year students who withdraw will be subject to the same withdrawal policies as continuing students. These policies are outlined above.

B. First year students ”“ spring semester: If a first year student’s fall semester cumulative grade average is 1.5 or lower, he or she will be eligible for a 100% reversal of spring tuition and fees if he or she officially withdraws within one (1) week subsequent to the posting of fall semester grades. In any other circumstance, first year students who withdraw from the spring semester will be subject to the same withdrawal policies as continuing students. These policies are outlined above.

Military Leave

A student called to active duty in the military shall have 100% of their charges for tuition and fees reversed for the semester or summer session during which military leave occurs.

Dismissals

Academic: A student who is academically dismissed as a result of fall semester work will have 100% of spring semester tuition reversed. A student who enrolls in summer school courses before notification of academic dismissal will have 100% of the summer school tuition reversed. No credit will be granted for the course work.

Suspension, Expulsion or Dismissal Other Than Academic Dismissal: The date that formal charges are served or that notice of suspension, expulsion or dismissal is issued, will be the date used in pro-rating a student’s charges. Information explaining the policies of charge adjustment can be found under “Withdrawals” at the top of this page.

Financial Aid Policy

The financial aid section is in the process of being updated. Current information is available at the Student Financial Services office. sfs@lclark.edu or http://www.lclark.edu/offices/student_financial_services/ (as of August 4th, 2005)

Financial Aid Process

http://www.lclark.edu/offices/student_financial_services/ 

Lewis & Clark College provides financial aid for students who are admitted as full-time students to the law school. Financial aid consists of scholarships, grants, Federal Work Study, Federal Perkins Loans, Federal Stafford Loans, and Private Loans. A Free Application for Federal Student Aid (FAFSA) must be completed to be considered for all Federal financial aid. It is essential that students complete their materials as soon after January 1st as possible each year as resources are limited in some areas and are awarded by date priority. Your application is considered complete when all appropriate forms are received and you are admitted to the law school. An award notification packet detailing your financial aid eligibility will be mailed to you from Student Financial Services. Students must reapply annually.

Free Application for Federal Student Aid (FAFSA)

This application is to be completed annually by all students applying for federal financial aid at Lewis & Clark College. Priority consideration will be given to error-free applications received by the federal processor no later than March 1st. Make sure our school code, 003197, is listed to insure we receive your information. Federal Stafford Loans and Private Loans are available throughout the year and can be awarded whenever financial aid files are completed. The FAFSA may be signed and dated beginning January 1st of each year. Your FAFSA can be completed on the World Wide Web at http://www.fafsa.ed.gov

College Aid Application (CAP)

This application should only be completed by returning students; it is not required of entering students. These are available from Student Financial Services starting January 1st. These must be completed for returning students before any financial aid can be awarded. The priority deadline for this application to be received in Student Financial Services is March 1st.

Financial Aid Programs

Northwestern School of Law of Lewis & Clark College Scholarships

There are a variety of special scholarships awarded by the law school to first year students. These include the Dean’s Fellowship, Natural Resource Scholarships, Business Law Fellowship, Tax Law Fellowships, Public Interest Law Fellowships, and several others funded by private individuals and law firms. The selection is made by the law school Admissions Office on the basis of highest academic achievement and financial need. Information regarding the specific conditions of the scholarships will be sent under separate cover by the Law School Admissions Office.

Academic Scholarships

Awards are renewable if the student maintains a yearly grade point average of 2.95 or better.

Federal Work-Study

Federal Work-Study jobs are available for Lewis & Clark law students, but generally not until they have completed their first year of law school. These jobs are posted at Career Services and are available on a competitive basis through an interview selection process. You may work a maximum of 40 hours per week during the summer and up to 20 hours per week during the academic year.

Before interviewing with an employer you should determine if you would be eligible for a Federal Work-Study award by contacting Student Financial Services. Federal Work-Study is a need-based financial aid program. Federal Work-Study will replace some of your loan eligibility; resulting in less debt obligation. Once a job has been secured, send Student Financial Services a Federal Work-Study Request Form (available from Business Services at the law school).

A timecard will be mailed to your employer, and you will be sent a revised award notification showing how your financial aid package has been adjusted due to the addition of your work-study award. You must have a W-4 and an I-9 form on file with the Lewis & Clark Payroll/Business Office prior to the processing of your FWS timecard. You are responsible for tracking the gross amount earned, to ensure you don’t exceed the amount awarded. If you exceed your award, your employer will be billed the entire cost rather than the cost being shared with the Federal government.

Federal Perkins Loan

These loans are awarded to students who have demonstrated financial need as calculated using information provided on the FAFSA and who have submitted a completed financial aid file by the priority deadline of March 1st. There is very limited funding in this area and the typical award is $4,000 for the academic year. The interest rate is fixed at 5%. Interest does not accrue during the time you are enrolled in college or while you qualify for other deferment options. The repayment period is 10 years after a 9 month grace period following graduation or withdrawal or dropping below half time status. Students cannot receive this loan if they are in default or have been on previous Federal loans.

Before leaving Northwestern School of Law of Lewis & Clark College, you are required by Federal regulation to complete an exit interview counseling session. You can complete the Perkins loan exit interview online through our servicer, University Accounting Service (UAS). https://www.uasexit.com/

UAS is also our billing service provider. UAS allows you to make your payment online each month or set up automatic monthly payments.

Federal Subsidized Stafford Loans

These loans are based on demonstrated need, as determined using data from the FAFSA, to a maximum of $8,500 per academic year (fall/spring terms), or $12,750 for summer and the academic year.

The interest rate is capped at 8.25%. Interest is paid by the Federal government if you maintain at least half time enrollment. The repayment period is 10 years after a 6 month grace period. The Federal government allows loan fees to be deducted from the gross amount of a loan, up to a maximum of 4%. Federal regulations require that all Stafford Loans be disbursed in two equal installments. First time borrowers at Lewis & Clark College are required to complete an Entrance Interview counseling session before their funds can be released.

After accepting your financial aid package, you must complete a separate promissory note which your lender will mail to you. This promissory note should be returned to the lender four to six weeks prior to the first day of classes to allow funds to be available for disbursement on the first day of class. It is advisable for the student to continually follow up with the lender until funds are received.

Federal Unsubsidized Stafford Loans

These loans are awarded to students to assist with educational expenses, to a maximum of $10,000 per academic year (fall/spring terms) or $15,000 for summer and academic year. These loans are not based on demonstrated need, but students do need to complete the FAFSA to be eligible to borrow Unsubsidized Stafford Loans. The interest rate is a maximum of 8.25%. Interest is NOT paid by the Federal government; the student is responsible for interest associated with the loan. Interest payments can be capitalized (added to the loan at repayment) so payments are not made during enrollment.

The repayment period is 10 years after a 6 month grace period. The Federal government allows loan fees to be deducted from the gross amount of a loan, up to a maximum of 4%. Federal regulations require that all Stafford Loans be disbursed in two equal installments. First time borrowers at Lewis & Clark College are required to attend or complete an Entrance Interview counseling session before their funds can be released.

After accepting your financial aid package, you must complete a separate promissory note which your lender will mail to you. This promissory note should be returned to the lender four to six weeks prior to the first day of classes to allow funds to be available for disbursement the first day of class. It is advisable for the student to follow up with the lender until funds are received.

Private Loans

These loans can be applied for by the student to meet educational expenses up to the cost of education minus any other financial aid. Credit checks are done by the lenders to determine credit-worthiness. Obtaining a private loan is dependent on the lender’s evaluation of your credit history. The amount the student is eligible for is noted on the award notification.

Interest rates, grace periods, repayment periods, and repayment options vary for each lender. You will want to choose a private lender after careful consideration.

These loans require a separate application/promissory note. In order to apply for the loan, the student should contact the lender for pre-approval, receive a pre-printed application from the lender, complete that application, and return it to the lender. The lender will request certification from our school upon approving the loan.

The school certification will inform the lender to disburse your loan funds to Lewis & Clark College at the start of each semester in equal disbursements.

Bar Loans

These loans are not considered a part of your financial aid package, nor do they affect the budget used to determine your cost of education during your enrollment, as they represent loans received after graduation. They are applied for separately and most require school certification. You must apply for, your application be received by, and the funds disbursed no later than one month after graduation. These are considered Private Loans so your approval is determined by the lender after a credit check has been completed. Your lender will mail the funds directly to you, usually in one or two lump sum(s). Interest rates, grace periods, repayment periods, and repayment options vary for each lender. You will want to choose a private lender after careful consideration.

Satisfactory Academic Progress

As required by the Federal regulations governing Title IV financial aid, students are required to be making academic progress toward their degree to continue eligibility for the Federal Student Aid programs. This progress contains a quantitative and a qualitative standard of performance.

The quantitative standard states that the student should be advancing at a full-time status in such a fashion as to complete the degree requirements within five years. The quantitative standard for a student who attends less-thanfull-time is measured on a percentage basis compared to a full-time standard. Students who meet the school standards for remaining in school are considered to be making satisfactory progress.

Withdrawal: Refund/Repayment Policies

Students who receive financial aid and subsequently withdraw from the College are subject to refund and repayment policies based on federal guidelines.

Students who receive financial aid and who completely withdraw from all classes during a semester are subject to a recalculation of eligibility for assistance in accordance with federal regulation. The date that a student initiates the official withdrawal process with the Office of the Registrar will be considered to be the official withdrawal date. The official withdrawal date will be used to determine the charges incurred by the student as well as the aid that will be retained by the College to address those charges.

A calculation to determine which portion of federal Title IV aid funds may be applied to the incurred charges and which portion must be returned to the federal aid programs will be performed for all students who have received federal aid and decide to completely withdraw from the College.

The formula uses the number of days of attendance to determine how much federal aid the student has earned, which therefore will be used to address charges. Students will be eligible to use a percentage of their institutional aid equal to the percent of tuition they will be charged due to withdrawal.

Students are encouraged to meet with a counselor in the Office of Student Financial Services to discuss the financial implications of withdrawal prior to beginning the withdrawal process, if possible.

Repayment

If a cash disbursement is made to a student due to the financial assistance totaling more than the direct institutional charges and the student subsequently withdraws, a portion of that disbursement may have to be repaid to the College, depending on the percentage of time enrolled and the amount of assistance received. If a student has been overpaid according to the federal guidelines, the student will be required to return the excess to the College for reimbursement to the programs.

Loan Deferments

The Registrar’s Office certifies the attendance dates for all loan deferments. However, students are responsible for understanding the deferment policy of the lender or the loan servicing company handling their loan(s). Direct communication between the lender and the student is necessary for compliance with loan regulations.

Loan deferment policies vary significantly from lender to lender. Inquire carefully as to what you need to do to make sure your lender does not require repayment during the time you are fully enrolled in school.

Students concerned about being put into repayment status over the summer need to contact the lender themselves to request a Bridge Deferment.

Currently the Registrar’s Office has two procedures for loan deferments. One process is done electronically through a loan clearing house for lending agencies. The other procedure, done for Perkins loans and private loans, involves the student submitting a deferment form to the Registrar’s Office.

Perkins/Private Loan

The Registrar’s Office will submit certificates of attendance for students with Perkins and private loans. The student is responsible for submitting deferment form requests with proper mailing addresses to the Registrar’s Office. We will mail these forms to the lender with enrollment certification.

Enrollment certification for the regular academic year may be prepared after the first day of class. Certification cannot be given past the end of the current academic year. Summer school is certified separately if verification is required by the lender.

Student Loan Deferment Processing for loans other than Perkins or Private Lenders

Northwestern School of Law now uses the National Student Loan Clearinghouse for electronic loan deferment. Three times a semester (after add/drop period, at mid-semester, and after finals) Lewis & Clark College and Law School submits a report verifying all currently registered students to the Clearinghouse which, in turn, supplies verification of enrollment to lending agencies. Should you have difficulty with your lender regarding verification of enrollment, please contact the Registrar’s Office. Toll-free telephone numbers for the largest services are available at the Registrar’s Office.

Parking Regulations

General Information

http://www.lclark.edu/offices/transportation_and_parking/ All students, faculty and staff of the law school who park at any time on the campus are required to register their vehicles with the College. All are responsible for reading, understanding, and abiding by the Lewis & Clark College Transportation and Parking Regulations. Ignorance of the regulations will not be accepted as justification for non-compliance. The updated transportation and parking regulations are distributed to students, faculty, and staff prior to the beginning of the fall semester. Copies are also available at the campus safety office on the main campus.

Campus parking regulations may be viewed at http://www.lclark.edu/offices/transportation_and_parking/

The parking of motor vehicles by Lewis & Clark College students, faculty, and staff is prohibited in residential neighborhoods adjacent to the campus. Parking violation notices will be placed on vehicles of students, faculty, and staff if parked in violation of any of the College transportation and parking regulations. Fines will be automatically charged to college accounts.

First and second year law students are not permitted to park in the law school parking lot. This exclusion applies to commuter permits and daily permits.

Parking for all law students is available on the main campus in any parking spaces not reserved by signs or pavement markings. There is also a reserved section for all law students in the upper Griswold parking lot. If parking passes from the parking lot vending machine are used, then a vehicle ID is required, and is available at no charge from the Law School Business Office.

The only exception to this rule, are carpool permits and parking permits issued by the transportation and parking office for physically disabled persons. Certain parking spaces in the law school parking lot are reserved for class 3L law students, (ONLY those law students graduating that academic school year) who must obtain either a 3L year student commuter permit at the campus safety office or a specially validated daily permit from the reception desk at the legal research center.

Parking is also available at the Huston Ball Field. Semester or daily permits are required to park in this satellite-parking facility. Please contact the transportation and parking office (503-768-7857) for more information. Forpermits and fees see information see page 75. Tri-Met website: http://trimet.org

Policy on Second Dose Rubella (Hard Measles) Vaccination

In order to comply with Oregon law regarding a second dose measles vaccination for college students, Lewis & Clark College has developed the following policy: All law students born on or after January 1, 1957 enrolling on or after Fall 1993 must provide the school with evidence of having received two doses of LIVE measles vaccine on or after their first birthday with a minimum of thirty days between doses. If month and year of the first dose are not available, documentation of the second dose in or after December 1989 must be provided. The dates must be accompanied by the student’s signature. Students may be exempted from the immunizations if:

  1. they provide documentation of adequate measles titer
  2. they provide documentation of having had the disease
  3. they have a medical condition preventing the use of the vaccine (cont. next page)
  4. they were born before January 1, 1957
  5. religious beliefs prohibit immunization
Procedure

All entering students will be required to present documentation of immunization or legitimate exemption to the Law School prior to registration. The documentation must be signed by the student. Students who do not have a signed statement on file will have a hold placed on their registration.

Sexual Misconduct and Sexual Harassment Policies

A supportive, congenial and professional environment is essential to the law school’s academic mission. For this reason, the law school strives to sustain an atmosphere in which individual dignity is respected. Sexual harassment is inconsistent with this goal and will constitute a violation of this policy. Faculty, staff, students and persons using the law school facilities are expected to adhere to the sexual misconduct and sexual harassment policies.

The policies and procedures regarding sexual misconduct can be found at  https://www.lclark.edu/offices/human_resources/employee_resources/policies/institutional/employee_conduct/sexual_misconduct.php

The policies and procedures regarding sexual harassment are at http://www.lclark.edu/offices/human_resources/employee_resources/policies/institutional/employee_conduct/sexual_harassment/

Lewis & Clark Alcohol Policy

Lewis & Clark College seeks to assure the health and well-being of the entire College community. Therefore, consistent with state and federal laws including the Drug-Free Schools and Communities Act and the Drug-Free Workplace Act, the College provides opportunities for education and assistance to members of the College community and has adopted the following policy designed to prevent the illicit use or abuse of alcohol or other drugs.

The College prohibits the unlawful use, sale, purchase, transfer, possession, manufacture, distribution, or dispensing of drugs or alcohol by students and employees on College property or as part of any College activity. In accordance with Oregon law, the service of alcohol to, or consumption by, any person who is under the age of 21, or who is intoxicated, is prohibited.

The College expects that those employed by the College in any capacity will carry out the duties of their respective positions free from interference from the effects of alcohol and other drugs.

Alcoholic beverages may not be consumed in the course of any class, laboratory, or other activity at which attendance is required as part of a student’s course or degree requirements.

Alcoholic beverages may be served or consumed under certain circumstances in designated areas with prior approval from the Office of the Associate Dean of Northwestern School of Law for law school events or from the Office of the Dean of Students for all other circumstances. Members of the Lewis and Clark community and guests, and the sponsors of any on-campus or College-sponsored activity or social event at which alcoholic beverages are served, must abide by all applicable laws and College procedures.

Dissemination of Institutional Policy and Procedures

In compliance with the Drug-Free Schools and Communities Act, Lewis & Clark College has distributed annually through the campus mail theLewis& Clark College Alcohol and Drug Policy and Information brochure to each employee and each student. In addition, this brochure is included in packets distributed to all new students and employees.

Information in the brochure includes the information listed above as well as:

Sanctions

In addition to any disciplinary action that may be taken against individuals, any College-sponsored or College-supported groups that condone or encourage violations of this policy maybe subject to discipline and possibly to dissolution.

The College also reserves the right to remove any and all persons from College facilities or otherwise to separate those persons from the institution whenever there may be a threat to the safety, health, or well-being of the College or a member of the College community, whether alcohol- or drug-related or otherwise.

Health Risks

A chart informing students and employees about drugs and their effects and possible health risks is included in the alcohol brochure.

Resources and Programs Available

The College encourages students and employees who use illegal drugs or who abuse alcohol to seek appropriate assistance.

The College provides alcohol and drug abuse information, education, and counseling or referral services to help meet individual needs and to assist in times of crisis. The Counseling Center and the Student Health Center are available to all members of the College community for confidential alcohol or drug-related assistance, whether or not those members are covered under the College health insurance program. Students are urged to refer individuals troubled by illegal drug use or alcohol abuse problems to the Counseling Center, Student Health Center, Director of Personnel services or the appropriate dean or supervisor or to the Oregon Attorney Assistance Program.

Resources at Lewis & Clark and in the Portland community are listed with telephone numbers in the brochure and there is a list in What’ s What on page 107.

Applicable Legal Sanction, Local, state, and federal laws and codes are presented in a section in the brochure which includes penalties for possession, Portland Municipal Code items, and a blood alcohol levels chart.

The brochure is available at the Registrar’s Office at the law school.

Student Complaints Regarding ABA Standards Compliance

      Lewis & Clark Law School is required to comply with the ABA Standards for Approval of Law Schools.  The ABA Standards may be found at http://www.americanbar.org/groups/legal_education/resources/standards.html.  Any student at the law school who believes there is a significant problem that directly implicates the school’s compliance with the ABA Standards should do the following:

                         1.         Deliver a written complaint to at least two of the following:  the Dean, the Associate Dean for Faculty, or the Associate Dean for Academic Affairs.   A written complaint can be an e-mail, a fax, hand-delivered, or U.S. mail.   

                        2.         The writing should describe in detail the behavior, program, process, or other matter that is the subject of the complaint, and must explain how the matter implicates the law school’s program of legal education and its compliance with a specific, identified ABA Standard(s).

                         3.         The writing must provide the name, official law school e-mail address, and a street address of the complaining student, to enable the administrator to communicate about the complaint with the complaining student.  

                          4.         The administrator to whom the complaint is submitted will acknowledge the complaint within 10 business days of receipt of the written complaint.  Acknowledgment may be made by e-mail, U.S. mail, or by personal delivery, at the option of the administrator. 

                          5.         Within two weeks of acknowledgment of the complaint, the administrator, or the administrator’s designee, shall either meet with the complaining student, or respond to the substance of the complaint in writing.  In this meeting or in this writing, the student should either receive a substantive response to the complaint, or information about what steps are being taken by the law school to address the complaint or to further investigate the complaint.  When the investigation, if needed, is completed, the student shall be provided either a substantive response to the complaint or information about what steps are being taken by the law school to address the complaint within two weeks after completion of the investigation.

                            6.         Appeals regarding decisions on complaints may be taken to the Dean of the law school, or if the Dean has decided the merits of the complaint, to the President of the College.  Any decision made by the Dean or by the President on appeal shall be final.

                             7.         A copy of the complaint and a summary of the process and resolution of the complaint shall be kept in the office of the Dean for a period of eight years from the date of final resolution of the complaint.