SBA Group Information

Reimbursements to Law Students

In order to request a reimbursement for entertainment or travel from SBA or student group funding, students must complete the Student Reimbursement Form. The form is available on the wall outside of Business Services (green) or downloaded here:

2023-2024 Student Groups Reimbursement Form (Expenses from June 1, 2023 - May 31, 2024)

2024-2025 Student Groups Reimbursement Form (Expenses from June 1, 20224 - May 31, 2025) 

• The form must be filled out by the student requester.
• Original itemized receipts and expense documentation must be attached by the requester. 
• The form must be signed by the group treasurer.
• The form must also be signed by the SBA Treasurer (2023-24 only).
• The completed form will be returned to Law Business Services for processing by the SBA Treasurer (or by the requester starting 2024-2025). 

ORIGINAL ITEMIZED receipts must be attached to the form prior to seeking treasurer approval. Original receipt must show proof of payment (typically “$0 balance”, “paid with credit card xxxx1234” or “paid cash $xx.xx”) and itemized detail. Credit card receipts or copies of credit card statements are not accepted as complete documentation. 

Payments to students take approximately two weeks, though any deviation from the above process may result in a delay of payment.

Students can opt-in to direct deposit by updating their banking information on WebAdvisor (look for the Financial Information/Banking Information link). If direct deposit it not set up in WebAdvisor, payments will be made to students via paper check and mailed to the local address on file. Direct deposit for financial aid and payroll are separate and distinct from direct deposit for reimbursements. 

Reimbursements must be submitted within 60 days of the purchase date or the end of fiscal year deadline (whichever is earlier).  

Fundraising & Deposits for Law Student Groups 

When raising funds for student groups, students have several options for collecting funds:  

• CASH or CHECKS can be collected and must be returned to the Law Business Services Office as soon as possible but no later than three days from the date of the fund-raising activity.  If that is not possible, you must contact Business Services to make arrangements. All money turned in to Business Services for deposit should be in an envelope with your name, group name, amount & account number clearly written on the outside of the envelope. The money should be placed in the overnight drop box (beneath the counter window) when no one is available to receive the money by hand.
• PAYMENT LINK unique to a specific group event can be requested from the Law Events Office. The payment link can be used to accept direct credit card payments or payment from peer-to-peer payment services. A credit card processing fee applies. 
• MOBILE CREDIT CARD PROCESSOR can be reserved from the Law Business Services Office for specific events. Make a reservation request using (link coming soon).  A credit card processing fee applies. 

DO NOT collect money raised on behalf of a student group in a personal bank account or personal app payment service (Venmo, Paypal, etc). DO NOT create a new bank account or app payment account on behalf of your student group. This is still considered a personal account and is not authorized for this purpose.  

After cash funds have been returned to Law Business Services and/or credit card and app payments are reconciled, the net amount raised will be added to your student groups tab on shared budget tracker document. 

Donations Made to Law Student Groups 

If a student group receives a donation, this must be processed through Development. Business Services can assist you in turning donations in to Development.

Budgeting

Business Services can print out a list of expenses incurred by each group by request for determining an account balance. **All funds that a group might raise through fund raising efforts must be spent in that academic year (by May 31st). No funds can be rolled over to the next year.

Event Planning for Law Student Groups 

Events that will require contractor payment should be arranged through Business Services at least two weeks in advance. Most companies will allow payment from invoice. DO NOT PAY A CONTRACTOR, INDEPENDENT CONTRACTOR or HONORARIA out of your pocket. The college will not be able to reimburse you. For some payments, we will need to obtain a Federal Form W-9 before payment can be sent. For further event questions, see the Law School Events page.

If you have any questions, don’t hesitate to contact the Business Services office.