Registration Instructions and Priority Planning

Registration Instructions Using WebAdvisor
Schedule Changes/Updates for Fall 2012 - Spring 2013
Using WebAdvisor- Video Instructions
Using WebAdvisor- Instructions & Screenshots (non-video)

    

Registration Mechanics

 

Dates for On-Line Registration

   Priority Registration Days for 2013-14 are June 17, 18 and 19, 2013.

All students register for both semesters on the three priority registration days, except students who qualify for the “evening-only” status.  See below for more information on “evening only” status.

Note: On the first two priority registration days students are allowed to register for courses requiring co/prerequisites without prior registration of the requisite. However, you are obligated to sign up for the necessary co/prerequisites when you complete your registration on the last priority day.

 

     Appointment Times

     Students are given a separate appointment time for each day of priority registration.  That’s three appointments over three days.  After the priority registration period, students may add and drop classes the rest of the summer.  Students who qualify for evening-only status (see definition above) register all at one time, the evening before the rest of registration begins.

To see your appointment times

• Go to the WebAdvisor Student Menu screen,
• Click on ˜My Registration Permissions’ found below the Registration header,
• Choose the correct semester.  
  Note: You register for both fall and spring, in each of your appointments.

What happens at each appointment

      Time #1 — register for one class for fall and one class for spring

      Time #2 — register for a second class for fall and a second class for spring.  You can also drop your first class and add another at this time.

      Time #3 — register for your remaining classes for fall and for spring.

Evening-only students will be allowed to register for all fall and spring classes on the Sunday before priority registration begins, from 6pm to midnight, June 16, 2013. This is done to ensure that the students who are not able to take classes except in the evening,  get first priority for evening classes. To qualify as evening-only, students must have advised the Registrar’s office that they have always been and will continue to be an evening division student in the 4-year degree program and that they will be taking only evening classes (classes beginning 3:00pm or later). Failure to comply may be considered an Honor Code violation. If you qualify and are placed in the evening-only group, and you do not register on the Sunday for evening-only students, your next opportunity will be the third day of priority registration at 6pm and later (June 19, 2013). Notify the registrar by the end of the day June 12th if you believe you qualify for evening-only status.

If you cannot make your appointment time and need someone to register for you, please contact the Registrar’s office, lawreg@lclark.edu or 503-768-6614 for instructions

 

Before You Register — Making Your Plan

 

General Course Selection Instructions

 

Planning your curriculum

Consult the planning guides, course descriptions, course schedule, and exam schedule to select classes. In addition to your interest in a class, you should consider graduation requirements, state bar subjects, and courses needed as prerequisites.  You should also include some courses that may be challenging or an entirely new subject to you. Check the three-year plan to see how often a course is offered and the division in which a course is scheduled.

Consult the advising blog to ask questions or to make an appointment to discuss your schedule with an advisor.  The academic advising blog page has been created to assist you in answering your questions either on-line or with an appointment to an advisor.  If you are interested in a particular area of law, you may wish to contact a faculty member who teaches a core course in the area that interests you.

Check the final exam schedule.  You are responsible for your own final exam schedule. If you have two exams on the same day, you will be expected to take them on the same day.

Tips For Setting Priorities

While there is no way to identify with certainty which courses will close, we can offer some suggestions for determining which classes you may want to consider as priority for your schedule. Remember in determining priority classes, the real key is trying to determine how many other people are going to make that class a priority.

• Consider the class size.
  Seminars are limited in range from 14 - 20 students; other classes are usually capped according to room size. Classrooms 1,2,3 and 4 are capped between 72-89; classrooms 5 and 6 are capped at 39; classrooms 7 and 8 are capped at 58.
• What is it competing with?
  Other large classes?  Required courses? Consider the number of other courses offered in the same time slot.
• Who is the instructor?
• How frequently is the course offered?
  every year? Twice a year? Every other year?
• Any other factor that you may consider relevant such as how badly you need the class to fulfill certificate or graduation requirements.

Most students get into most of the classes for which they register. You should get into your most preferred classes if you take the factors above into account. There is also registration movement during the summer and during the add/drop period for each semester.

On the fourth day of registration, you may put yourself on a wait list.  At that time, be sure to check how many are on the wait list before you add yourself.  Check again after you have added yourself to determine approximately what number you are on the wait list. The Registrar’s office will not give out wait list position information.

 

Preparing to Register — Checking the Details

 

You are registering for both fall and spring semester. Prepare a list of classes for fall and spring in order of priority. For each class, indicate the course priority, the course number and section, the class title, the teacher and the hours of credit. 

Most courses are open to all upper division students. However, some classes, such as the Internship Seminars, can only be registered for with the consent of the professor. These classes require a special procedure for registration, usually an application that must be submitted by a deadline date. Official registration will occur after the candidates have been selected by the professor. No one can register for this type of class on-line. Registration will be done through the Registrar’s office. Please check the course descriptions when registering to determine if a class has special registration qualifications.
Note: Applications that are listed as due the day of registration are due by 10:00am, on the first day of priority registration, June 17th.

For courses needing applications and instructions please visit applications

If you are planning to try for Law Review, the registrar’s office will register you once you turn in a course add form during the add/drop period at the beginning of the semester. You cannot register for the classes online.  List of those students invited for each law review are submitted to the Registrar’s office.

Note: Students who did not take Criminal Procedure I and/or Property during their first year must take the section marked (ud) meaning upper division. These sections are scheduled in the evening.  It is strongly urged that you not wait until your final semester to take your required courses.

 

When you Register

 

How Does Priority On-Line Registration Work?

 

See the video guide for online registration instructions using Web Advisor

The object of priority registration is to allow students the chance to register for preferred classes, at appointed times over three days of registration.  Students are randomly assigned to a registration group at the end of the first year of law school.  You stay in the same group the rest of the time you are in law school.  Each group rotates through appointment times; each group getting a chance at some appointment time to be first, middle, or last during the 3-day registration period.

Each registration group is given an appointment time, one for each day of the assigned registration period, for a total of three appointment times.  The appointment time is different each day. Appointment times are set 20 minutes apart.

The appointment time is the earliest time your group can start registering. You may register on that day at any time after your appointment time starts.  Over the time you are a student, your start time will rotate so that groups will have an early start time, a mid-start time and a late start time assigned during the registration days. The earliest start time is noon and the latest is 2:40pm.  You will be notified by email when the priority appointment times are available in WebAdvisor.  When they are available, they will be on “My Registration Permissions” found on WebAdvisor.

There are three days of priority registration.  On the first two days, you can register for one class for fall semester and one class for spring semester. At the end of the first day of priority registration you will have a total of one class for fall and one for spring.  At the end of the second priority day, you will have a total of two (2) classes for fall and two (2) for spring.

On the third priority day, you complete your registration for the fall and spring semesters adding the rest of the classes you want to take. From then through September 8th you can  rearrange both your fall and spring schedules on-line by adding open classes and dropping classes from your schedule.  As of September 9th, spring registration is closed until November 5th, when it opens again through the month of November.  See the Academic Calendar.

Remember that on the first two days of priority registration, the system will not check for co- or pre-requisites. You can add your first priority courses without first registering for the pre-requisite courses.  However, you must be sure to register for the necessary required courses on the third day of priority registration.  The registrar will be checking to be sure all students are enrolled in any co- or pre-requisites after the last day of registration, and the system will resume automatically checking the pre-requisites on the third day of priority registration.

 Wait List Sign-up

Sign-up for waitlists for closed classes will start on June 20th, the day after priority registration ends.  Check the Manage My Waitlists section in the registration instructions in Web Advisor.

Beginning in early August, wait list invitations for fall semester will start being sent out by e-mail.  Those who are first on the wait lists where seats have opened up, will be notified by email that they may register for the class. You are given three (3) days to respond.  Start watching e-mail on August 1st if you are on a wait list.  Wait list invitations for spring semester will be sent starting November 5, 2013.

Note:  Be sure to clean up your wait lists.  Take yourself off the classes you no longer need to get into, so that the wait lists can be gone through by the registrar as quickly as possible, inviting only the people who are still truly interested.

 

Questions and Issues Related to Registration

 

Out of town or for some other reason not able to register at the time of your appointment? 

If for some reason, you will not be able to use the on-line registration procedure at your appointment time and you would like the Registrar’s office to process your registration, please contact us no later than the Thursday before Priority Registration begins, lawreg@lclark.edu. 

System Won’t Let you Register?

Problems that will cause your registration not to be processed or that can cause errors in the processing include:

• Time Conflicts - registering for two classes that overlap in time.
• Too many credits for your division load. Day Division load is capped at 17 credits; evening is capped at 12. If you want to change divisions, you must petition before registering.
• Trying to add a class that needs professor consent or an application. (Classes such as law review, Internship Seminars, or externships.  These classes have to be registered through the Registrar’s office once with professor consent is confirmed).
• Trying to add a class without the necessary pre-requisites after the Priority Days Registration.
• Trying to add a class in the wrong semester or adding the wrong class section. You are responsible for the course information that appears on your schedule on WebAdvisor.
• Missing your invitation to add a class for which you are wait listed.
• Student and Departmental Accounts Services Office holds for past tuition and fines that are overdue.
• Failure to check your schedule to be sure the class has been added or dropped correctly

Note: Students cannot withdraw for the entire semester by using the on-line registration screen and withdrawing from all classes. You must submit a written notification. You may do so by email, lawreg@lclark.edu. The date you submit your written statement is the date used for the withdrawal transaction

Time Conflicts

Students may not register for classes that have a time overlap. If you try to replace a class on your schedule with one that conflicts in time, be sure to drop the current class or the new class will not be added.  If you try to add a class that conflicts in time with a currently listed class, the new class will not be added. If you try to add classes together that conflict in time, it is possible that neither will be added. 

Division Changes

Division changes (Day/full-time or Evening/part-time) must be petitioned. There is an on-line electronic petition, Division Change  Please mark the appropriate line(s), indicating which semester(s) the change(s) will take effect. You may also send an email statement to Law Reg, lawreg@lclark.edu, stating you want to change division and indicate which semester the division change will take effect. The Registrar’s office will change your division within one business day of receiving the form.
Note: Once a division change has been made, you are assumed to be in that division until another petition is filed. You may indicate two division changes, one for each semester, if that is your plan.

Full-time (13 credits or more) Students — Working Hours Limitation

The ABA standards state that any student who is enrolled in more than 12 credits in any week of a semester, can work no more than 20 hours per week.  All full-time division students must certify that they adhere to the this standard. Anyone requesting to be a full-time division student is expected to know and abide by this rule.

Special Consent or Application Needed to Register

Courses requiring special consent are:

• Individual Research
• Internship Seminars if the class requires an application
• Moot Court Board and Moot Court Regional/National Contests
• Law Reviews
• Env. Clinic: Earthrise or International Environmental Law Project; application necessary for both of these classes
• Small Business Clinic - application necessary
• L&C Research Scholars - application necessary
• Advanced Clinic - application necessary
• CJ: Crime Victims Litigation Clinic - application necessary
• Externships - See Externship description to determine which application is      necessary
• Professor Permission to add a class without the prerequisite

Note: In the case of courses that require applications, the professor notifies the registrar’s office of those who have been accepted, and the Registrar’s office will then send email messages to those who have been accepted, and they can then register online.

These include

• Internship Seminars requiring applications
• Env. Clinic: Earthrise or International Environmental Project; application necessary for both of these classes
• Small Business Clinic — application necessary
  
• CJ: Crime Victims Litigation Clinic — application necessary
  

For application information, see the course description.  Some applications have forms and are listed on the Application web page.

NOTE: Applications are due at the date listed in the course description. Applications listed as due at registration will be due by 10am, on the first day of priority registration, June 17, 2013.  Courses needing only the professor signature may be presented to the Registrar’s office anytime during the official registration period.

Applications

For all classes requiring applications or special approval, we will notify those who are granted permission to register. At that time we will request that you advise us of your decision to add. All special permission classes have to be registered by the Registrar’s office. 

Prerequisites

Some classes require a prerequisite or co-requisite are a requirement for registration. This information is found on the course description information. During the first two days of priority registration, you may register for a class  without having the co/pre-requisite needed.  However, beginning on the third priority registration day you will need to register for the pre-requisite class(es). 

After the third priority registration day, if you try to register for a class without the necessary prerequisite or co-requisite, you will not be allowed to add the class. After the third priority registration day, be sure to add the prerequisite class to your schedule before attempting to add the course that requires the prerequisite.

Some professors will override prerequisites if you prove to him/her that you can qualify to take the class without the preliminary class. To do this, you will need the professor’s confirmation, in writing or in an email message, granting permission to override the prerequisite. All overrides of prerequisites must be done by the Registrar’s office, and cannot be done online. If you have questions about prerequisites, please contact the Registrar’s office.

Registration Restrictions

If you owe money for tuition not paid, you will not be allowed to register. Check the WebAdvisor site, My Holds and Restrictions, found under the header Academic Profile on the Student Menu. If you have a hold it will advise you if the hold restricts your ability to register. If it does, you will want to be sure to take care of the hold before registration starts so you will not lose your chance to register.

Responsible for Your Registration

You are responsible to make sure your registration is correct. Check your schedule on WebAdvisor to be sure that you have the correct classes listed. If you want a printed schedule, ask the Registrar’s office. You can add and drop classes online through September 8th for Fall semester, and through January 20th, 2014.  After those dates, all adds and drops must be done through the Registrar’s office. You can be held responsible for an examination if you neglect to drop a class. You will not be given credit for a class that you are attending if you are not registered for it.

Wait List Invitations

Wait lists are maintained on WebAdvisor. You may add your name to, or delete your name from any wait list. Should a seat open in a class and you are first on the wait list, you will be sent an email message advising you that you may add the class. You will be given 3 days to respond. If you do not respond within that time, your name will be dropped from the wait list and the next student on the wait list will be offered the seat in the class.

Wait list invitations for Fall 2013 will start being sent out in early August 2013 and will continue being sent through September 8th. Wait list invitations for Spring 2014 will be sent from November 5th through November 30th, 2013, and again January 2nd through 20th, 2014. Mark your calendar if you are on a wait list and check your email every other day during the wait list invitation period.

Please take you name off a wait list as soon as you know you do not want to take the class.  This makes the wait list process quicker and more efficient.

 

Clinics, Internships and Externships — Only One per Semester

To avoid client conflicts, and conflicts of interest, the faculty members of the clinics of Lewis & Clark Law School have established a rule prohibiting students from taking more than one clinic each semester.  Moreover, because potential conflicts can arise when a student takes a clinic and/or an internship or externship in the same semester, it is advised that students should not enroll in more than one such class each semester.  Clinics and Internship Seminar professors and the Externship director will be informed should any student participate in more than one of these classes in the same semester.

Externship Registration

If you have been approved for a Fall 2013 externship, your registration will be done by the Registrar’s office using the information on your Supplemental Registration form to confirm the correct externship and professor.

If you hope to do a Spring 2014 externship, register for course selections you plan to take if the externship is not approved by the curriculum committee. In the event the externship is granted, the course selections will be dropped and the externship added through the Registar’s office.

Anyone approved for an externship or interested in applying should see the course description Externship Classroom Component for information about the classroom components for the externship and an explanation for how and when to register.

Note:  If you are thinking about doing an externship in the future , note that significant advance planning is required for externships, and applications are due well before the externship begins. Talk to the Associate Dean of Career and Professional Development, if you think you may be interested in one. For complete information on what externships are available, and how to apply for one, see, Externships.

Underloads

Full-time (day) division student registering for 12 or 13 hours and part-time (evening) students registering for 8 hours must petition to underload. Once your schedule is set and it is determined that you will carry an underload, please submit a petition to the Registrar’s office. Full-time (day) division students normally take 14 - 17 hours per semester with the maximum being 17 credits. Part-time (evening) division students take between 9 and 12 credits per semester, with the maximum being 12 credits. There are no overloads for either division.

Students with special circumstances can petition to take less than 8 credits in a semester and pay by the credit hour.  Requests go to the Associate Dean for Academic Affairs, spence@lclark.edu.

Faculty Evaluation Information

Faculty evaluations are available for student review. The numerical summaries for each question for each faculty member are on the web site, Faculty and Course Evaluations. You will find the faculty evaluation sheets with comments on them at the dean’s office.