Office Support & Text and Image Production Services (TIPS)

 

Office Support

Administrative Support

Each faculty member is assigned a legal assistant. Your legal assistant is your main office support person and is knowledgeable about school procedures. Rita Martinez, Director of Faculty Services (ritamartinez@lclark.edu), can help coordinate your work load if your legal assistant is not available.

Legal Assistants:

• Ronna Craig, Legal Specialist (ronnac@lclark.edu), 503-768-6716
• Lydia Ruiz-Hom, Legal Specialist (lruiz-hom@lclark.edu), 503-768-6832
• For evening help until 6:00 pm, contact Andy Marion (amarion@lclark.edu).

Bookstore

Lewis & Clark Law School bookstore stocks course textbooks and materials. Faculty should order textbooks for their classes through the bookstore at least one month before the start of the term. If class material includes photocopied documents that are larger than 20 pages, copies should be made at the law school and sold through the bookstore to students at cost. The bookstore needs to receive photocopied class material at least two weeks before the start of the term. (For help with copying, ask your faculty legal assistant several weeks in advance.) The bookstore is located on the second floor of the Legal Research Center, near the courtyard door. (lawbooks@lclark.edu)

Business Services

The Business Services office handles the financial operations of the law school, including expense reimbursements, vendor payments, and payroll. Business Services is located on the third floor of the Legal Research Center.

Lisa Garcia, Administrative Coordinator (lgarcia@lclark.edu) processes reimbursement requests and law school related notarizing.

Computing Services

The Computing Services staff will assist you with technology and media needs, including the law school’s telephone system.

The Computing Services’ staff can be reached by email: lawitservice@lclark.edu or by calling the “hotline” phone number (503-768-6644). Please be aware that you might not receive a response for several hours. Computing Services is located in Wood Hall.

Facilities

The Facilities Department deals with the physical, day-to-day operations of the law school. Facilities handles office door keys, furniture, and temperature control. The Facilities office is located on the top floor of the Legal Research Center.

Audiovisual equipment set up: Reggie Raiford, Director of Facilities (raiford@lclark.edu), Sergio Magana (smagana@lclark.edu), Eryk Schaftlein (eschaftlein@lclark.edu).

Room reservations and event planning (See Event Planning Guide): 

Mail Service

Full-time faculty mailboxes are located in the faculty lounge on the first floor of the Legal Research Center. Mailboxes for adjunct faculty who have requested a box are located in the copy center room on the third (top) floor of the Legal Research Center. Mail is delivered to the school daily.

Parking

Employees must register their vehicle(s) and purchase a parking permit to park on campus. Directions for registering your vehicle and purchasing a permit can be found on Lewis & Clark’s website on the Transportation & Parking webpage.

Text & Imaging Production Services (TIPS)

TIPS assists with exam management, the production and editing of legal documents and manuscripts, classroom seating charts, and additional tasks and also provides legal assistant support for the law school’s adjunct faculty. 

Tips Staff:

• Andy Marion, (amarion@lclark.edu) 503-768-6790
• Lisa Frenz, (frenz@lclark.edu) 503-768-6663

TIPS Services:

• Manuscript Production and Editing: type, format, edit faculty articles, books, supplement
• Legal Document Production: pleadings, briefs, Westlaw and Lexis article downloads/clean-ups, etc
• Course Material Production: pictorial seating charts, document scanning & clean up, course material packets
• Database Management: database management and processing of large mail and other merges; maintenance of US Law School Deans database and Law School Adjuncts Database
• Design Assistance: in-house brochures, posters and fliers, tent cards, name badges, etc.
• Application help: Microsoft Office and Corel WordPerfect Office suites
• Exam Management: exam preparation, copying, packaging, of law school exams. You may find an overview of the exam process and answers to common exam questions here.

We use the ExamSoft program, Examplify, to electronically collect students’ essay and multiple choice responses.

ExamSoft videos for students: https://support.examsoft.com/hc/en-us/categories/11144666860429-Exam-Takers

Examplify counts Characters, rather than Page or Line. For information about converting Page or Line counts to Character counts please see  Character Count Guidelines.

Use the Exam Processing Form to submit exams via email to TIPS for processing. (The Exam Processing Form is different from the Registrar’s Authorized Materials Form.)

Useful Links

Classroom Seating Charts (Photo style) -charts to collect student names for submission to TIPS for insertion of pictures and/or typing of names

Common “how to” TIPS for Microsoft Office applications, Corel Wordperfect and other useful ways to use your software efficiently

Final Exams - Registrar’s general instructions and exam schedules