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Exam Policy and Procedures

Honor Code Policy and Procedures

General Rules on Computer Usage

Exam Schedule

Scheduled Exam Procedure

Unscheduled Exam Procedure

Maintain Confidentiality

Exam Numbers

Exam Clock

Failure to Take Examination

Honor Code Policy and Procedures

Honor Code: Rights and Duties

Lewis & Clark Law School is a community of men and women dedicated to the maintenance of high standards of personal conduct and behavior. These standards are intended to assure each student has an opportunity to enjoy rights of personal and intellectual freedom in an atmosphere of mutual respect. These rights are accompanied by duties which include the observance of the highest principles of honesty, integrity and morality. In order to guarantee the protection of these rights and the performance of these duties this Honor Code has been adopted by the students and the faculty.

Honor Code: Comment

This Code is based on the premise that the responsibility for student conduct rests with the students and the faculty. The assumption of this responsibility is particularly appropriate for law students. Their future conduct as lawyers will be governed by the Code of Professional Responsibility of the American Bar Association the enforcement of which, like this Code, is largely maintenance of high standards of personal conduct. The Comments set forth after each article are to be construed as a substantive part of the Code.

Honor Code: In general

A student should refrain from engaging in any conduct either within or outside the academic community which is incompatible with the highest standards of integrity and honesty. However, fair play requires that conduct which constitutes a violation of the Code be sufficiently described so as to eliminate any possible misunderstanding as to the scope of the Code’s application.

Honor Code: Offenses for Examinations

Only the examination offenses set forth in the Honor Code Policy and Procedure Article are subject to disciplinary action under this Code. Only the Exam policies of Honor Code are listed in this document. Any student who assists another student to violate these rules also violates this Code. Each may be held equally culpable under this Code.

  1. A student shall not give, seek or receive aid in any form before, during, or after an examination when such aid might create an unfair advantage. If a student inadvertently obtains information which might create an unfair advantage, the student shall immediately bring the matter to the attention of the instructor.
  2. A student shall not use during an examination books, papers or other materials not authorized by the instructor.
  3. A student shall not violate any instruction provided by an instructor or the Registrar relating to an examination.
  4. The use of computers in exams is subject to special Honor Code rules set out in the provisions of the Law School’s Academic Policies relating to computer usage in exams. A violation of any of those rules is an offense under this Article, subject to disciplinary action under this Code. See Use of Computers in Examinations.
Honor Code: Comment

It is urged that every student conduct himself/herself before, during and after an examination in such manner that no other student will suspect him/her of cheating. The following rules are to be observed by both students and faculty:

  1. The instructor shall announce to his/her class at least one week before the close of classes which materials may be brought into the examination room. (This information will be listed by the Registrar on the web and posted in the Authorized Materials notebook on the table across from the Registrar’s office.
  2. Where additional materials may be brought in they shall be in a reasonably clean condition; that is, free from writings designed to give the student an unfair advantage, unless the instructor expressly authorizes markings in specified materials.
  3. For scheduled examinations, the instructor or a substitute appointed by him/her shall hand out the questions promptly on the hour at the start of the examination and shall pick up the answers promptly at the close of the period. There shall be no proctoring of an examination.
  4. The instructor shall state at the time of handing out the questions the arrangements for computers and handwriting exams, unless such arrangements have been previously made.
  5. A student may leave the room during the examination period for cause.
  6. Where sufficient seats are available, students shall occupy every other seat.

Overstaying the time limit on an examination is a violation of the Honor Code. Time Limit will include the examination time and additional travel time.

* See the Honor Code and Procedure in What’s What for the complete policy listings.

Exam Answers and Handwritten vs. Computer

Exams authorized by the professor as open to computers may be:

  1. Handwritten using blue books found in all exams rooms*; OR
  2. Taken on your own computer using Examplify

Students entering Fall 2010 and earlier who have computers that are not compatible to the Exam Soft program, must see Associate Dean Libby Davis to be given permission to use their computers. This should be done well in advance of the examination period.

Answers from computer-taken exams will be printed by the Text and Image Production Services (TIPS) to be submitted to the professor.

A professor can require that an exam 24 hours and longer in length be done on a typewriter or computer. Check the professor’s instructions. If you do not own a computer or typewriter, contact Associate Dean Libby Davis,

General Rules on Computer Usage

Use of Computers in Exams

Use of the law school owned computers, printers, or other hardware or software during an exam or in conjunction with an exam is not permitted except in extraordinary circumstances approved in advance by the Associate Dean for Academic Affairs.

  1. It is within the discretion of the individual professor to determine whether computers may be used in his or her exam, and to prescribe the manner and extent to which computers may be used in that exam.
  2. It is within the discretion of the individual professor to determine what materials students may bring into an exam. In authorizing the use of computers in exams, the professor must specify what materials, if any, may be brought into and used in the exam;
  3. It is a violation of the honor code for a student to bring into, use, or attempt to use in the exam any materials that are not authorized by the professor, or to violate any of the specifications made by the professor for the use of computers in exams.
  4. Students taking an exam on a computer will use Examplify (ExamSoft.), unless a specific exception is allowed by the Associate Dean for Academic Affairs. Exceptions may be allowed for students starting in Fall 2009 or earlier, on the basis of a computer’s technical incompatibility with Examplify.
  5. An exam in Examplify may be either “secure” or “non-secure.” A “secure” exam allows no access to the Internet or personal/academic files. Use of any type of electronic devices for internet access will be considered a violation of the Honor Code.
  6. A student’s failure to follow the professor’s specifications about the retention of materials on the computer’s hard drive or other storage medium is a violation of the honor code.
  7. These rules supplement, and do not detract from the general rules of the Honor Code.
Technical Support During Exams
  1. Students assume the risk of all technical difficulties that may arise during an exam.
  2. No additional time beyond the allotted time for taking the exam is allowed.
  3. The Law School has limited technical resources and personnel, and may not be able to assist all students with technical problems or with needs for equipment during the exam period. To avoid problems and disputes over the fair allocation of resources during exams:

a) No student is permitted to use any Law School-owned computer other hardware, or software in an exam. The school may at its discretion ask students to use school-owned equipment in specific classes where non-use of computers by students hinders the evaluation process.

b) Computing Services will not provide technical assistance to any student while that student is taking an exam.Technical assistance may be provided in specific classes at the request of the professor or the registrar prior to the start of the exam.

The curriculum committee may review and change this policy at any time in the future.

Exam Schedule

Each instructor determines if a course will require a written examination at the end of the semester. An examination may be either scheduled or unscheduled. The Registrar’s Office, at the time of pre-registration, makes available information on examinations for all courses offered the next year. A schedule of examinations and a list of courses with unscheduled examinations or paper or other requirements is made available with the online registration materials. Because the examination schedule is available at the time students register, each student is responsible for his/her examination schedule. Students must make sure they are not scheduled for two exams at the same time, as the Registrar’s Office does not check this.

Scheduled Exams

Students must take exams in accordance with the designated classroom schedules. The scheduled exam rooms are to be used by computer users taking the scheduled exam. If there is not enough room for all computer users in the scheduled exam room, overflow will use Room 1 or 4. Anyone hand-writing the scheduled exam should plan to use room 5 or 6. If the professor is not allowing computers for the scheduled exam or if the majority of students will not be using computers, the non-computer users will take the exam in the assigned scheduled exam room. Everyone will meet in the assigned room to pick up the exam, and can move to other rooms when released by the professor or proctor.

Students may not take exams in the library or any other place not specifically designated by the Registrar.

Unscheduled Exams

Unscheduled exams are available in the Registrar’s Office at the beginning of the exam period through the two-week exam period. An instructor may, if he or she desires, make an unscheduled examination available before the examination period but no earlier than reading period. Professors may also limit the number of days an exam is available. Unscheduled exams may be picked up at the Registrar’s Office between 8:30-9:00 a.m.; 1:00-1:30 p.m.; 6:00-6:30 p.m. each weekday of the fall and spring exam periods. Unscheduled exams cannot be checked out anywhere other than the Registrar’s Office. Rooms for taking exams are designated by the Registrar’s Office and students are notified as to the rooms available.

Students may not take exams in the library or any other place not specifically designated by the Registrar.

Maintain Exam Confidentiality

Students must not discuss examinations with anyone, even other people who have taken the exam.

Exam Numbers

To maintain confidentiality and fairness in grading, students use exams numbers on exams. Each semester, a new and unique number is randomly assigned to each student registered. The exam numbers are available on WebAdvisor by mid-semester. Click here for instructions on how to obtain the exam number. Exam Soft will automatically show each student’s unique exam number on the printed exam that goes to the professor for grading.

Exam Clock

The Honor Code states that overstaying the time limit on an examination is a violation of the Honor Code. In order to maintain fairness when clocking in an exam, all blue books, exam instructions, questions and other material pertinent to the exam must be in the manila envelope before the envelope will be clocked in by the registrar staff. To allow all students, both those who are using ExamSoft and those who are hand-writing, the full time of the exam before returning the manila envelope, all students will be given ten (10) minute travel time in addition to the exam time. Be sure you have the test ready to turn in when you come to the Registrar’s Office.

Failure to Take Examination

Failure to take a final examination without either prior permission or the existence of exceptional, extenuating circumstances making it impossible to obtain such permission, will result in a grade of F for such course work. A student who finds himself or herself in extraordinary circumstances and potentially unable to take an examination when scheduled, must contact the Associate Dean Libby Davis at, or 503-768-6610, to see if special arrangements are possible. Her office is across from the registrar’s office.  Students should not approach the professor to ask for special accommodations or exam arrangements, in order to maintain exam anonymity.