Bylaws and constitution
Constitution and By-Laws
Article I: Name and Purpose
Section 1: The name of this organization shall be the Student Animal Legal Defense Fund of Lewis & Clark Law School (hereinafter SALDF).
Section 2: The purposes of SALDF is to provide a forum for education, advocacy, and scholarship, aiming to protect the lives and advance the interests of animals through the legal system, and to strives to raise the profile of the field of animal law.
Article II: Membership
Section 1: General Membership in SALDF shall be open to all students currently enrolled at Lewis & Clark Law School and shall not be restricted on the basis of gender, marital status, race, creed, age, national origin, physical disability, diet or sexual orientation.
Section 2: Voting privileges are restricted to general members who regularly attend and participate in SALDF events/meetings; are on the SALDF listserv; and actively support the purposes (Art. 1 Â§2) of SALDF. All Officers and Coordinators are voting members of SALDF.
Section 3: General and Voting Memberships can be revoked if a member’s actions are deemed inappropriate and contrary to Art. 1 Â§ 2 of this Constitution by a two-thirds majority vote of the Executive Board.
Article III: Officers. Executive Board. Coordinators
Section 1: The Officers of SALDF shall include two Co-Directors, but may be a single Director. Given sufficient interest, other officers may include but are limited to the following positions: a Coordinator Chair, a Pro Bono Chair, an Outreach Chair, a Treasurer, and a Secretary.
Section 2: Officers shall be elected annually for a term of one year. An Officer’s term shall commence at the beginning of the fall semester, and may be reelected.
Section 3: Qualifications required for holding office are as follows: A student with a voting membership in SALDF who agrees to uphold the purposes (Art. 1 Â§2) of SALDF and adequately performs the responsibilities of the position.
Section 4: In the event that an Officer is unable to continue in the capacity of his or her office, or after elections, a board position is left vacant, the office can be filled at any time by an eligible student (Art. IV Â§ 3) in conformity with Art. V of this Constitution.
If there are no candidates to fill the vacant office, the duties of the vacant office shall be absorbed by the Executive Board.
Section 5: The elected officers of SALDF shall form the Executive Board.
Section 6: The Executive Board shall have the authority to create coordinator positions.
Section 7: The Coordinators of SALDF shall include, but are not limited to, a Conference Coordinator.
Section 8: Coordinators shall serve a term pre-determined by the Executive Board.
Article IV: Duties of Officers and Coordinators
Section 1: The Co-Director(s)’ duties shall include, but shall not be limited to, the following: working with the Treasurer in creating an annual budget to obtain funding from the Lewis & Clark Law School’s Student Bar Association (hereinafter SBA) through the requisite SBA budget planning process; leading meetings; planning, organizing and promoting events and activities; encouraging participation and/or participating in the National Animal Advocacy Competitions; applying for grants when necessary to fund additional events and activities; ensuring that SALDF is represented at Law School events, such as the Spring Open House and Fall Orientation; maintaining and overseeing the continued updating of the SALDF website; overseeing and ensuring that the other officers’ duties are being fulfilled; delegating SALDF responsibilities; and sending out the weekly action alert
Section 2: The Coordinator Chair’s duties shall include, but shall not be limited to, the following: overseeing and ensuring that all Coordinator(s)’ duties are being fulfilled.
Section 3: The Pro Bono Chair’s duties shall include, but shall not be limited to, the following: working with the Co-Director(s) to strategize about pro bono projects for SALDF members; organizing discussions about potential projects with animal law attorneys and/or organizations; coordinating student efforts to research and work on pro bono projects, which may include calling meetings from time to time, and public commenting; ensuring to the best of his or her ability, that students complete their pro bono projects to the best of their abilities; and maintaining the pro bono and internship and job webpages of SALDF’s website.
Section 4: The Outreach Chair’s duties shall include, but shall not be limited to, the following: working with the Co-Director(s) to strategize about community-oriented outreach projects and activities for SALDF members; promoting local opportunities for members to volunteer at local shelters and sanctuaries; seeking information on local events that would benefit SALDF’s purposes and members if SALDF were able to participate in such events; organizing and encouraging outreach activities whenever possible; promoting SALDF events/meetings/activities by posting flyers and announcements; organizing Meatout, and maintaining the community service webpage of SALDF’s website.
Section 5: The Secretary’s duties shall include, but shall not be limited to, the following: taking notes and keeping minutes of the SALDF meetings per the Co-Director(s) request; keeping the SALDF bulletin boards up to date, which may include notices of events and activities and newsworthy items; making his or her best efforts to ensure an up-to-date supply of animal advocacy flyers, pamphlets and information; and making his or her best efforts to learn about and share noteworthy animal law news with the chapter
Section 6: The Treasurer’s duties shall include, but shall not be limited to, the following: being primarily responsible for creating an annual budget, following the SBA budget process to obtain SALDF’s annual budget; prepare and submit to the Co-Director(s) any audit information requests required by the SBA; applying for grants and/or outside funding, with direction from the Co-Director(s), when necessary to fund additional SALDF events and activities; and maintaining appropriate receipts and records in accordance with the chapter’s budget, pursuant to SBA budget and treasury guidelines.
Section 7: The Conference Coordinator’s (hereinafter CC) duties shall include, but shall not be limited to, the following: working with the Co-Director(s) to plan the Conference; strategizing the steps that need to be taken to plan the Conference; organizing meetings to discuss the planning necessary for the Animal Law Conference; coordinating SALDF’s planning efforts with the Center for Animal Law Studies (hereinafter CALS); contributing to the development of the Conference theme, including discussion of speakers and speaker panel topics; coordinating efforts to seek outside funding, support and/or donations; participating in major decisions involving the Conference logistics, including but not limited to the location(s) for the panels and banquet, speaker accommodations and concerns, and general advertising; delegating Conference responsibilities to SALDF members; training the next CC; and ensuring to the best of his or her ability, that speakers, attendees and students have an enjoyable Conference experience. The CC will report directly to the Coordinator Chair and Co-Director(s). Additional duties will be published in the Bylaws.
Section 8: The Executive Board will establish the duties of any other Coordinator prior to selecting a candidate. The Coordinator(s)’ duties will be published in the Bylaws.
Article V: Officer Elections. Coordinator Selection Process.
Section 1: Officers shall be elected by a majority vote of eligible voters. Eligible voters are those members who have voting privileges (Art. II Â§ 2). Students in their second year are preferred. Election will be held at the close of the fall semester. In the event that no candidate attracts a majority number of votes for election, a run-off shall be held between the two candidates with the highest number of votes. In the event that a candidate runs uncontested, a majority vote is required.
Any SALDF voting member interested in running for office shall, during the election application period, provide a written statement in the elections binder, summarizing why he or she would qualify to fulfill the duties of the office for which he or she is running. All remaining election procedures will be published in the Bylaws.
Section 2: The Conference Coordinator (hereinafter CC) shall be selected by a two-thirds majority vote of the Executive Board. All L&C students are eligible to apply for the CC position. The CC will hold the position for a term of one year beginning no later than January 31. The CC’s duties, responsibilities, and job description shall include but not be limited to those listed in this section and those listed in Article Four of the Bylaws. By a two-thirds majority vote of the Board, if funding is available, the CC can be a paid position. The CC’s pay will be determined by a two-thirds majority vote of the Board.
The selection process will consist of an application submission period beginning no earlier than November 21 and ending no later than January 21. By a two-thirds majority vote of the Board, the application period can be extended or shortened if deemed necessary, but must last at least three weeks. To apply, applicants must submit, electronically to firstname.lastname@example.org, a resumÃ©, cover letter, and any other materials required by the Board. Prior to the application submission period, the Board, through the weekly action alert and regular group meetings, will announce all required application materials and the specific dates of the application submission period. Within one week after the final day for submissions, the Co-Director(s) will present all the applicants’ materials to the Board, along with their recommendation, and a final selection will be made. The selected candidate will assume the duties and responsibilities of the CC no later than January 31.
Section 3: All other Coordinators shall be selected by a two-thirds majority vote of the Executive Board.
Section 4: Officers and Coordinators may be removed from their position for poor conduct or failure to act in good faith upon their duties as described in Art. 4 or for actions deemed inappropriate and contrary to Art. 1 Â§ 2.
Notice of a proposed removal will be given to the officer or coordinator suggested for removal in writing two week before a removal vote by the Executive Board. The officer or coordinator suggested for removal may request a special hearing to discuss his or her removal one week before a removal vote takes place. A two-thirds majority vote by the Executive Board shall be required for removal of any officer or coordinator.
Article VI: Activities
Section 1: The activities of SALDF shall include, but are not limited to: hosting the animal law speaker series, organizing the annual animal law conference; sending out a weekly action alert; and organizing Meatout. Activities of SALDF may include, given sufficient interest: carrying out research and pro bono projects for attorneys and organizations involved in animal advocacy litigation, legislation and policy; networking with students at other law schools, colleges, and universities who are pursuing interests in animal advocacy; conducting educational events such as information tables and video/DVD screenings on pertinent animal-related issues; advocating on behalf of vegetarian and vegan students within our law school; and hosting vegan BBQs in the fall semester and/or Meatout in the spring semester.
Section 2: The members of SALDF, in collaboration with CALS, are responsible for planning, organizing, and hosting the annual animal law conference.
The Conference Coordinator, the Coordinator Chair and Co-Directors are primarily responsible for the Conference and shall delegate duties to SALDF members as necessary.
Section 3: SALDF is responsible for planning, organizing, and hosting the Animal Law Speaker Series (hereinafter Speaker Series).
The purpose of the Speaker Series is to introduce students to the issues affecting animals and to encourage open discussions on various animal-related concerns. The general discussion format is informal, allowing the speakers and students to interact in an intimate setting.
The Co-Director(s), along with the Speaker Series Coordinator (if coordinator position is deemed necessary by the Executive Board) are primarily responsible for the Speaker Series and shall delegate duties to SALDF members as necessary.
Section 4: SALDF is responsible for planning, organizing, and hosting MeatOut.
The purpose of the MeatOut is to educate Lewis & Clark Law School students on the veg-friendly dietary lifestyle and introduce them to alternatives to meat products.
The Outreach Chair is primarily responsible for Meatout and shall delegate duties to SALDF members as necessary.
Article VII: Meetings
Section 1: Regular meetings of SALDF shall be held at least once per month.
Section 2: Any member with voting privileges has the authority to call a special meeting. Notice of a special meeting will be communicated to the Co-Directors at least one week prior to the date of the proposed special meeting.
Section 3: The Executive Board shall hold at least one meeting per school semester.
Article VIII: Parliamentary Authority
Section 1: The Executive Board and Officers shall have the power to promulgate rules, policies, and procedures necessary and proper for carrying into execution all foregoing powers vested by this Constitution in the Executive Board, or in any Coordinator or Officer of SALDF thereof.
Section 2: All rules, policies, and procedures promulgated by the Executive Board or Officers will require a two-thirds majority vote by the Executive Board.
Section 3: All rules, policies, and procedures promulgated consistent with Section 2 will be referred to, collectively as “the Bylaws.”
Article IX: Affiliation with the Animal Legal Defense Fund
Section 1: Activities of SALDF shall be consistent with the current purposes of the Animal Legal Defense Fund (hereinafter ALDF). SALDF will not purport to speak for ALDF or commit it to any position on any matter of public policy or law on behalf of ALDF without ALDF’s prior written consent.
Article X: Amendments
Section 1: Any current member, coordinator, or officer shall be entitled to propose amendments. All proposed amendments must be submitted by email to the SALDF Co-Director(s) for review, who will present the proposal along with its recommendation to the Executive Board. SALDF’s general membership will be notified of any proposed amendment through a posting in the SALDF office prior to an adoption vote. A two-thirds majority vote of the Executive Board shall be necessary to adopt any proposed amendment, but only if 5 of the Executive Board positions listed in Art. III are occupied, otherwise a two-thirds majority vote of the voting membership is required. Ratified amendments will be posted on the SALDF webpage immediately after adoption.