General Instructions for Examplify Exams
NOTE: All Spring 2020 Exams will be given remotely. Disregard any language below that is specific to taking an exam in-person, whether scheduled or unscheduled.
If computers are allowed for an examination, students who wish to use a computer will be expected to register for the Examplify computer software and use that system for the exam. Any student who entered school prior to Fall 2009 and who has a computer whose operating system is not compatible with Examplify will have to petition the Associate Dean of Student Affairs office for permission to use a computer without Examplify. Contact Associate Dean Libby Davis, email@example.com. Students who wish to use a computer but not use Examplify must make a specific request citing the reasons the computer is not able to use Examplify.
RULES FOR SPECIFIC EXAMS
The rules for each individual exam are posted on the Authorized Material listing on the Authorized Exam and Materials page. Click on the course title, if underlined, and you will be shown the authorized materials and any special instructions for the exam.
Well before the third month of the semester, if you feel your computer needs checking, make an appointment with the Computer Lab staff. The sooner you see them, the earlier they can assist you to be sure your computer has no virus or potential problem.
COMPUTER PROBLEMS DURING AN EXAM
Computer problems that prevent you from completing the exam on the computer must be brought to the attention of the Registrar after the exam is over.
If you experience technical problems, and are unable to get your computer to reboot within 7 minutes, you will be locked out Examplify, and you must finish the exam by writing it in a blue book. Blue books are in each exam room.
After the examination, a student who has experienced technical problems of any kind that have affected the completion of the examination, should report the problem immediately to the Registrar’s office. If necessary, the computing services department can check the computer for problems. However, in order to do so, the student might be required to leave the computer at the Registrar’s office. The Computing Services department will check the problem as soon as possible.
TAKING AN EXAM WITH EXAMPLIFY
All exam questions will be given remotely in Spring 2020. No paper copies will be available.
When you are ready to start your unscheduled exam, you will open the exam on your computer. The first thing you will see are instructions. Read the instructions carefully.
At the end of the instructions, you will see a place to enter a password. Each exam will have a unique password that you have to use in order to open the exam and start typing your answers. This password is NOT the same as the account password you use to open Examplify. You must use the exam password to open the exam. The exam password will be emailed to you.
Scheduled Exams: The professor or proctor will tell you when to enter the exam password and begin. If students in a class are going to different rooms, you will be told before you leave the room when you may open the exam questions, and start the exam using Examplify. The end time will be the same, within a few seconds, for everyone taking a scheduled exam.
Unscheduled Exams: When you are ready to begin the exam, enter the password and open up the exam using Examplify. DO NOT wait to open the exam until you have read the exam. Once you use the password to open the exam, and press the “begin” button on the exam page, you have begun the exam, and the Examplify exam timer will begin.
If you are picking up the exam questions for an unscheduled exam from the registrar, the envelope with the exam questions will be time-stamped when you check the exam out, and time-stamped again when you turn it in to the registrar. This is separate from the timing process of the exam. Be sure to return the exam question to the registrar BEFORE you upload your exam.
You will be allowed an additional ten minutes of travel time beyond the time allowed for the exam to clock the exam in and out. This time does not count against the time you have to take the exam. The time you take writing your exam is the time as it is counted by Examplify — the time you are actually typing your answers. This means you should have enough time to get to and from the registrar’s office.
Honor Code Violations – Caution: Retaining the paper copy of the questions beyond the time limit is a violation of the honor code. If you keep the questions over time, this will be reported to the professor along with the amount of time you were overtime. Also, having an “end-time” recorded in ExamSoft that is after the time you turned the exam questions back in to the registrar is considered an Honor Code violation, and will be reported to the professor. See detailed information about the Honor Code and exams on the General Exam Information page.
This means you must open the exam in Examplify at the same time you open up the questions. You will go over time if you spend time reading the exam questions before you open the exam on your computer, unless the professor specifically instructs you otherwise. The amount of time you are allowed to have the questions is meant to be just enough time to get them from the registrar’s office to your computer, and back to the registrar after you have finished the exam.
You are taking an unscheduled exam and you have 3 hours in which to take it.
You have ten minutes of TOTAL travel time.
You check out the exam at 1:30 pm and you must return it by 4:40 pm.
This means that if you go to the exam room, open the exam, read it for 30 minutes, then open the exam on your computer, then take 3 hours to write the exam, you will turn it in at 5:00 pm and you will be 25 minutes late.
You are expected to open the exam in the computer at the same time you open the exam questions even though you will not begin writing immediately.
EXAM PRINTING and PAGE COUNT
All exams are processed by the TIPS staff and turned over to the professor. A cover sheet with the exam number and the name of the class is automatically generated for each exam. All exams are printed in the same font with the same margins. If a professor has a page limit, ExamSoft tracks word counts and character counts. The character count appears at the bottom of your screen in ExamSoft.
You will be told in the exam instructions at the time you take the exam if there is a character or word count. When tracking the character count, the character count that appears at the bottom of your screen DOES count spaces and returns, so you may want to use returns sparingly.
10 pages double-spaced = 22,000 characters
12 pages double-spaced = 26,400 characters
15 pages double-spaced = 33,000 characters
1 line = 100 characters
5 lines, double-spaced = 500 characters
10 lines, double-spaced = 1000 characters
330 words per double-spaced page with 1” margins.
A professor may choose EITHER a character count or a word count, but not both.
Blue Book Conversion
10 double-spaced ExamSoft pages = 12 single-spaced blue book pages
12 double-spaced ExamSoft pages = 14 single-spaced blue book pages
15 double-spaced ExamSoft pages = 18 single-spaced blue book pages
Limits on Individual Questions
A character count or a word count can be set for individual questions or for the whole exam. Make sure you know which the professor is asking.
EXAMPLIFY EXAM TIPS
There is a handy list of exam “tips” on the ExamSoft web site. If you want to know more about how to copy and paste, setting alarms, and how to use the word count or character count functions – among other things.
For additional help with Examplify, please contact ExamSoft Support
FOR MORE INFORMATION
If you have any questions about this procedure, please contact Computing Services, firstname.lastname@example.org or 503-768-6644. Computing Services is unable to assist with technical questions once you have started your exam and during the time you are taking the exam.
NOTE: Questions about Examplify and technical assistance can be found on ExamSoft’s website. You can contact their personnel directly via the web or call them at (866)429-8889.